Moving your office is not the same as moving your home. There are just so many small details that you need to think about that might make your head feel like exploding. However, there is no need to panic! Even the toughest moves can be easy – with a lot of planning and a good moving company LA by your side! The thing you first need to do is to create a commercial relocation checklist. With it, you can simply take your move step by step. That’s why it is beneficial that you create it before you start planning your move. How to do it? Find out in this article!
The importance of a good commercial relocation checklist
Firstly, let’s discuss why you should even consider creating the moving checklist. At the start of the whole process, when you are slowly running out of time, you might think that creating some sort of list only to use for checking tasks off might be a waste of time. After all, how could you forget to do something when an important process such as moving is looming over your head? But believe us, moving only gets more complicated as time goes by. Without proper organization and logistics, it is actually quite easy to forget things such as filing your paperwork or getting good packing materials.
Secondly, a good commercial relocation checklist will help you stay on top of all the chores you need to accomplish. You can do this by checking out your checklist from time to time. Then, as you are doing one chore, you will know exactly what is coming up next. Knowing this, you can prepare for the activity with ease. This way, not only can you do your chores more easily, but you will save a lot of time. And, as you will soon discover, time is one of the most valuable resources you have during a move! It is also one of the most popular reasons why people choose to call us for our moving services Los Angeles! While we professionally take care of something, they can focus on other things!
And you have guessed right – your commercial relocation checklist will come in handy when working with us as well! While we are focusing on, let’s say, packing your office space, you can go down your checklist and take care of tomorrow’s problem today. Being able to delegate things in this way is a sure way to get a successful move with little hassle! And all you had to do was sit down and create a small checklist!
First steps are the first to go
So now that you have sat down to create your commercial relocation checklist, let’s take a look at what should be on it. Ideally, you should start planning your move at least 3 months before it’s the moving date. If you can manage to double this time to six months – even better!
The first thing you need to take a look at is your lease. When is it ending? If you wanna leave early, you might need to put in a deposit, too. Consider what your leaving conditions are and how you will deal with them. You will want to also notify the landlord and give notice. Together with this, you should create a team of employees that will serve as a moving headquarters. They will delegate tasks further down the company chain and take care of some items on your checklist.
After that, it’s time to contact the moving company. Get the quotes so you can plan the budget. Also, be sure to look into the insurance policies you have on offer. Think about your equipment when considering this.
Communication is number 2 on your commercial relocation checklist
Along with notifying your landlord, there are a number of people you need to talk to when moving an office. These should all be on your checklist at this time. First, your team members need to know when you are moving and where to – as well as a lot of other things. This way, they can forward this information to all your employees. They should also help you create a list of people you need to notify about your business change.
This list should include all your workers and clients, as well as the moving company. Then, add all your local partners as well as affiliates and suppliers. You might need to change some of these depending on your new location, so consider that too. When it comes to the clients, you might want to personally talk to some of the biggest ones. Explain how your move will affect them, and ensure that your business will still be running for them.
Preparing for the move
After this, it’s time to start preparing for the actual move. So, start by examining the floor plan in your new space. Your employees can tell you what was great with your current one – as well as the complaints they might have. You have a chance to fix all of these when planning your new layout. Don’t forget to create an inventory to help you with this!
You might also need to look for some storage facilities Los Angeles, too. It’s a smart idea to split up your company into departments, and let each team member take charge with one of them. This way, you will finish this step faster and easier. After they are done figuring out if the layout fits them, you will want to forward it to your movers and call the cleaning company to help after the move. The same teams can figure out the packing, too. Make sure that your employees take their personal belongings with them – you will not want to pay for all of those to be moved.
This way, you will be ready for the moving day! Just remember to keep all communication open – as well as your commercial relocation checklist – and be ready to answer any questions that might pop up! Good luck!