If you are planning to move your office it would be good to start early. Make a plan to pack efficiently for a commercial move so your work doesn’t suffer and you can continue with your work. You can hire commercial movers Seattle residents recommend. It will be much easier if you have professionals on your side. If you are a big company you can solve this by contacting commercial movers but, if you are a small or start-up company, chances are that you will have to do it all by yourself. So, here are some tips to help you.
Start early
It would be good to start early so you can have enough time for all the necessary things. First, get rid of unnecessary items. You will certainly find your files, paperwork, and other documents in some drawers or cabinets that are accumulated over time and that you do not need anymore. You should find out what your company’s protocol is regarding the old documents so you can shred them or file some of the documents that you should keep. Keep the most confidential documents with you. Throw away dried up pens, mostly filled notepads, paperclips, and any other item that you won’t be needing in your new office. Tag or bundle your documents and paperwork together, and mark them with some marker too. You can collect all the important documents inside a plastic bag or cardboard box.
If you don’t need immediately certain items from your office you can store them temporarily. You can rent some of the storage units Dupont WA residents use usually. Make sure you choose a climate-controlled storage unit and check the security system of the storage facility. It is important to check this before you rent storage given the fact that you are going to store your office inventory. One of the important things too is to gather proper packing supplies. You will be needing a lot of packing paper, bubble bags, sliders for massive items, packing tape, moving blankets, cardboard boxes in different sizes, a dolly, pens, and markers to label everything, etc. Prepare everything before you start packing so you can do it quickly:
- sort the items you will relocate
- gather packing supplies
- rent storage and a moving truck early
- make a system to pack efficiently for a commercial move
Packing office furniture
If you have a lot of massive items in your office it’s better to disassemble them. You can do that with the office desk, chairs, shelves, cabinets, etc. Unscrew and remove all the drawers, racks, and all the additional parts. Office chairs can be in different shapes and quite massive so disassemble them whenever possible and wrap the fragile components in moving blankets or bubble bags. Tape all non-removable drawers shut, and be sure to protect glass surfaces by packing them separately, if possible.
Make sure to keep all the screws and bolts and other small pieces in a Ziploc bag to prevent from losing them. Wrap all the parts in protective blankets to protect them against any kind of damage and secure them with the packing tape. Before packing filing cabinets, make sure all cabinets are locked. And protect all its shelves and cabinets with a few layers of strong bubble bag. You’ll have an enormous number of boxes to sort through when you arrive at your new office so do not forget to label all the boxes and plastic bags. You can sort them by department, employee, floor, or simply by content that is inside. You can contact your movers and ask for cleaning services. Before you move into your new office you would want to have a clean space.
Office electronics – pack efficiently for a commercial move
When packing office equipment you should be very careful. There will be a lot of computers, printers, office phones, wireless routers, printers, and fax machines. Electronic devices are the most valuable items in your office. So, make sure these items are properly packed and protected from any damage during the office move in order to use them again and to avoid additional expenses. When packing computers, make sure all the wires are disconnected from all of their parts and pack each component carefully.
Protect each computer individually with the proper packing supplies. Cover computers with heavy blankets wrapped. Wrap computer monitors individually in thick moving blankets, tape, or bubble bag. Make sure that any tape you use does not touch the monitor itself, as this can damage the screen. If you are using laptops at your office then use the laptop bag to pack them. If you do not have one, you can use a small box.
Keep all wires and cables properly separated and organized to prevent chaotic tangling during the move. Or put them in the box with the appropriate devices. Remove your hard drives to safeguard your data. Use plenty of padding materials when packing office equipment like printers, scanners, fax machines, phone systems to provide them additional care.
Hire reliable movers
Your company needs to continue with the work as soon as possible so you do not need that stress whether your office inventory is going to be damaged, lost, or stolen. So you need to search for moving services Seattle movers have to offer. Reliable movers will provide you with full service so you will not have to think about buying packing supplies, searching for the moving truck, etc. Make sure you ask your movers for the insurance in case your stuff gets damaged or lost. You need to specify the type of insurance they can offer at the very beginning. Maybe it wouldn’t be bad to make a list of all the inventory or take some photos so you can easily note if something is missing.
Pack efficiently for a commercial move
Here are some hacks to pack efficiently for a commercial move. Go step by step and make sure you have proper packing supplies to prevent damages.